AI Automation · Workflow Engineering

Lead Import & Email Automation System

Four connected n8n workflows that import leads, send scheduled emails, follow up on a timer, and find remote jobs.

Status: Prototype
Year: To confirm
Role: Designer and builder
Client: Independent project

Overview

A personal automation system made of four connected n8n workflows with Google Sheets as the data store: API lead import, scheduled sending, timed follow-ups, and a remote job finder.

n8n
Google Sheets API
REST APIs

The challenge

Outbound lead work, such as importing leads, sending emails and remembering to follow up, is repetitive and easy to drop when done by hand.

System requirements

API lead import
Scheduled sending
Timed follow-ups
Remote job finder
Google Sheets as the shared data store

Solution architecture

Responsibility

API lead import

Pulls leads from an API into the Google Sheets data store.

Implementation

Content needed: real screenshots (desktop and mobile). Generated mockups are never shown as screenshots.

Technical decisions

Split the system into four focused workflows connected through one data store
Use Google Sheets as the data store to keep state visible and easy to edit

Results and validation

Content needed: measured results with period and method. Never estimated.

Evidence

Listed as a personal project on the owner's CV. Workflow screenshots are not yet included.

Lessons learned

Content needed: what you would do differently

Content checklist (remove once filled)

Screenshots of the four n8n workflows (remove credentials and lead data first)
How the follow-up timing and the job finder actually work, in a sentence each
Whether it runs live and for what. Keep the status as Prototype until you can say
Any results, only with a period and method